Board of Trustees Policy
Staff Handbook

Date Approved: 8/85     Date Effective: 8/85
Approved By: Board of Trustees


The Columbus Metropolitan Library is governed by a Board of Trustees. The Board consists of seven (7) members; four are appointed by the Board of County Commissioners, and three are appointed by the Judges of the Court of Common Pleas. Legally, the Library is a county district library. The Board is the policy making body for this institution and is responsible for approving all service and activities.

The officers of the Board are President, Vice-President, and Secretary and all of these positions are elective each year at the Board's Organizational Meeting. All meetings of the Board are open to the staff and public. Staff members may attend on their own time or, by arrangement with their immediate supervisor, they may use vacation time or reschedule to make up the time. Anyone who wishes to attend a meeting is asked to contact the secretary to the Executive Director so that sufficient seating can be provided.


The Executive Director is the chief administrative officer of the Board and acts in an advisory capacity to the Board, recommending programs, policies and changes. This individual is not a member of the Board and has no vote on matters under consideration. The Executive Director is responsible, together with the other members of the administrative staff and department heads, for determining internal policies and procedures, selection of books and other library materials, decisions affecting library personnel, public relations, relations with the community and governmental agencies, and the handling of all other matters involved with the operation of the library system.


The Assistant Executive Director has direct responsibility for the Library's public service-related departments and administrative personnel: Main Library, Extension Department, Communications Department, Library Services and Programming Administrator, and Volunteer Services Coordinator, acts in place of the Executive Director when necessary; has extensive input into policy formulation and decision-making; and works closely with civic and community groups.